Case studies

Real Results For Real Companies

Results To Back The Work

Explore our collection of case studies demonstrating the transformative power of our custom solutions across various industries.

Each case study provides a deep dive into the challenges faced by businesses and the innovative solutions we implement to streamline their operations.

Gardening & Handyman Services

  • About The Project


    A gardening and handyman business operating across Melbourne needed a better way to manage job scheduling, workforce coordination, and administrative tasks to maximise efficiency and reduce manual workload.

  • The Challenge


    The business relied on emails and calendars to track job details, leading to inefficiencies in scheduling work across multiple locations. Managing appointments, timesheets, and invoicing was time-consuming and prone to errors, affecting overall productivity.

  • Solution Process


    We assessed their workflow and identified key areas where automation could eliminate manual tasks. The focus was on centralising job management, improving scheduling efficiency, and streamlining administrative processes.

  • The Solution


    A custom-built, all-in-one application was developed to:

    Optimise job scheduling to ensure maximum efficiency in daily operations.

    Automate appointment reminders to reduce missed jobs.

    Simplify timesheet and invoicing processes to save admin time.

  • The Results


    Saved at least 5 hours per week on admin tasks.

    Improved scheduling efficiency, reducing travel time and maximising daily output.

    Enhanced accuracy in job tracking, reducing missed or double-booked appointments.

    Streamlined invoicing, eliminating manual follow-ups.

Large-Scale Labour Hire

  • About The Project

    A major labour hire business operating across Greater Sydney needed to automate its workforce management, job scheduling, and reporting to scale operations efficiently.

  • The Challenge

    The company faced significant inefficiencies in managing timesheets and job scheduling. Multiple staff members had to chase workers and site managers for timesheets, and scheduling jobs required a team of four full-time employees. There was also no real-time reporting across the business, making decision-making slow and reactive.

  • Solution Process

    We mapped out the end-to-end workflow and identified automation opportunities. The goal was to simplify scheduling, streamline timesheet collection, and introduce real-time business insights through reporting.

  • The Solution

    Electronic Timesheets: Replaced manual follow-ups with automated digital timesheets.

    Automated Scheduling: Developed new systems that significantly reduced the need for manual intervention.

    Mobile Apps & Client Portal: Built two mobile apps and a dedicated client portal for seamless worker and client interactions.

    Advanced Reporting: Created a full reporting suite with role-based access, enabling better visibility and decision-making.

  • The Results

    The business is now over 87% automated, drastically reducing manual workload.

    Scheduling time has been cut down significantly, freeing up internal resources.

    Improved compliance and tracking with real-time reporting.

    Faster and more accurate payroll processing due to automated timesheets.

    (This project was the catalyst for launching our business, proving the impact of automation in workforce management.)

Mobile Hair & Makeup Services

  • About The Project

    A mobile hair and makeup business needed a system to manage bookings, streamline communication, and automate scheduling to free up time for both the owner and her team of artists.

  • The Challenge

    The business was heavily reliant on the owner personally handling all client communication, booking coordination, and reminders. In addition to managing her own work, she also needed to oversee a team of artists, ensuring they were assigned jobs efficiently without clashes or gaps in scheduling. The lack of automation made balancing client work and team management overwhelming.

  • Solution Process

    We implemented the Ultimate Small Business Suite, a fully integrated platform that centralises CRM, scheduling, and marketing automation.

  • The Solution

    CRM & Scheduling: Automated client management, appointment scheduling, and reminders.

    Team Coordination: Introduced a structured system to assign jobs across the team while maintaining clear oversight.

    Marketing Automation: Set up tools to generate new business with lead capture, automated follow-ups, and targeted promotions.

    Mobile Access: Enabled full business control from any device, ensuring seamless management while on the go.

  • The Results

    Eliminated the need for manual communication, freeing up hours each week.

    Improved team scheduling, ensuring no overbookings or missed assignments.

    Increased new client bookings through automated marketing.

    Provided an end-to-end business management solution, allowing for effortless scaling.

Embrace Efficiency with Automation

Ready to Transform Your Business?

Don’t let complex processes slow you down. Discover the power of AI, no-code & automation solutions and start your journey towards streamlined success today. Whether you’re looking to enhance productivity, reduce costs, or drive innovation, Designed for Results has the tools you need to thrive in a competitive marketplace.